Weva delivers the secure, compliant communication infrastructure your hospital, clinic, or medical centre needs to coordinate exceptional patient care across every department and provider.
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Deploy a single, secure platform that every practitioner, nurse, specialist, and administrator uses. No more wondering which staff members are still using personal email for patient communication. No more security gaps across departments.
Full administrative controls let you manage users, set permissions, monitor compliance, and audit all patient communications from one dashboard. Know exactly who accessed what information and when.
Weva works alongside your practice management system, not against it. Practitioners can continue using familiar tools whilst gaining secure communication capabilities that email simply cannot provide.
From boutique specialist clinics to large metropolitan hospitals, Weva scales to meet your needs. Add users instantly, manage departments separately, and maintain consistent security across your entire organisation.
Separate portals for different departments and specialties
Cross-departmental care coordination
Unified patient records accessible by authorised staff
Department-specific administrative controls
Quick onboarding for new staff members
Automated off-boarding when staff depart
Role-based access controls by position and department
Group permissions and policy management
Comprehensive activity logs for every user
Automated compliance reporting
Real-time security alerts and monitoring
Export capabilities for audits and investigations
Secure Team Care Arrangement creation and management
Multi-provider care plan development
Specialist consultation and referral tracking
Allied health coordination across your network
Securely communicate with GPs and referring practitioners
Share patient records with external specialists
Coordinate discharge planning with community services
Build referral networks with trusted providers
Separate portals for different departments and specialties
Cross-departmental care coordination
Unified patient records accessible by authorised staff
Department-specific administrative controls
Quick onboarding for new staff members
Automated off-boarding when staff depart
Role-based access controls by position and department
Group permissions and policy management
Comprehensive activity logs for every user
Automated compliance reporting
Real-time security alerts and monitoring
Export capabilities for audits and investigations
Secure Team Care Arrangement creation and management
Multi-provider care plan development
Specialist consultation and referral tracking
Allied health coordination across your network
Securely communicate with GPs and referring practitioners
Share patient records with external specialists
Coordinate discharge planning with community services
Build referral networks with trusted providers
Your facility handles sensitive patient information across dozens or hundreds of staff members every day. Each email sent represents a potential breach:
"Reply All" Disasters
A staff member replies to an email thread, accidentally including the wrong patient's information to multiple recipients.
Autocomplete Errors
A practitioner types a patient's name, and their email system autocompletes to a different patient with a similar name.
Forwarding Mishaps
A referral email gets forwarded to an external provider, but includes information about other patients from the original thread.
Personal Email Use
Staff members occasionally use personal email addresses for "quick" communications, creating compliance nightmares outside your control.
Lost Context
Important patient communications scattered across individual email inboxes, making handovers difficult and continuity of care impossible.
Every message is directed to the correct patient's secure portal. No wrong recipients. No forwarding to unintended parties. No information leaving your secure environment. Complete audit trails. Full compliance with every communication.
Your facility handles sensitive patient information across dozens or hundreds of staff members every day. Each email sent represents a potential breach:
"Reply All" Disasters
A staff member replies to an email thread, accidentally including the wrong patient's information to multiple recipients.
Autocomplete Errors
A practitioner types a patient's name, and their email system autocompletes to a different patient with a similar name.
Forwarding Mishaps
A referral email gets forwarded to an external provider, but includes information about other patients from the original thread.
Personal Email Use
Staff members occasionally use personal email addresses for "quick" communications, creating compliance nightmares outside your control.
Lost Context
Important patient communications scattered across individual email inboxes, making handovers difficult and continuity of care impossible.
Every message is directed to the correct patient's secure portal. No wrong recipients. No forwarding to unintended parties. No information leaving your secure environment. Complete audit trails. Full compliance with every communication.
• Secure handling and storage of personal health information
• Access controls that limit information to authorised personnel only
• Complete audit trails demonstrating proper information handling
• Transparent consent and data sharing mechanisms
• Support for patient rights to access and correct their information
• Secure handling and storage of personal health information
• Access controls that limit information to authorised personnel only
• Complete audit trails demonstrating proper information handling
• Transparent consent and data sharing mechanisms
• Support for patient rights to access and correct their information
Meeting US healthcare privacy and security requirements
Protecting patient data rights under European law
Independently audited security controls
International information security management standards
• Protection against costly data breaches and regulatory penalties
• Confidence in your communication infrastructure during audits
• Reduced insurance premiums due to demonstrated risk management
• Trust from patients who increasingly value data security
• Competitive advantage when tendering for contracts requiring security certification
Eliminate time spent chasing emails and phone calls between providers
Automated care plan distribution and updates
Centralised patient communication reducing duplicate requests
Streamlined discharge planning and follow-up coordination
Better care coordination leading to reduced hospital readmissions
Faster specialist consultations and treatment decisions
Complete patient context available to all authorised providers
Reduced medical errors from communication gaps
Patients appreciate coordinated care that "just works"
Secure messaging improves patient-provider relationships
Faster response times to patient queries, helping improve patient satisfaction
Greater patient confidence in your facility's professionalism
Reduced costs from communication inefficiencies
Better Medicare compliance for Team Care Arrangements
Competitive advantage in attracting practitioners and patients
Protection against the enormous costs of data breaches
Our enterprise implementation team works with your facility to ensure smooth adoption:
1. Discovery Phase → Understanding your workflows, systems, and requirements
2. Custom Configuration → Setting up departments, roles, and permissions
3. Staff Training → Comprehensive training for all user levels
4. Phased Rollout → Gradual deployment to minimise disruption
5. Ongoing Support → Dedicated account management and technical support
We work with your team to transition your processes to Weva:
• Practice management
• Electronic health records
• Billing and administration
• Provide access to pthird party integrations
Moving from email to secure patient portals requires cultural change. We provide:
• Staff communication templates and resources
• Champions programme to build internal advocates
• Patient communication materials
• Best practice guidelines from successful implementations
No Subscription Fee Required
• Per-Provider Pricing → Pay only for active clinical staff
• Departmental Packages → Bundled pricing for specific departments
• Enterprise Licensing → Facility-wide pricing for large organisations
• Multi-Site Discounts → Reduced rates for healthcare groups
Investment Protection
• No lock-in contracts for annual agreements
• Transparent pricing with no hidden fees
• Regular feature updates included
• Unlimited patient portal access
Create subsections for:
Focus on GP networks, shared care, and chronic disease management
Emphasise consultant-to-GP communication and collaborative diagnosis
Highlight multidisciplinary care plans and cross-provider coordination
Focus on discharge planning, inpatient-outpatient continuity, and departmental coordination
Emphasise privacy, sensitive information handling, and care team coordination
Wrong recipient protection
Audit trails
Compliance reporting
Multi-provider care plans
Patient record access
Centralised governance
Cost of breach
Impossible by design
Complete and permanent
Automated
Purpose-built tools
Real-time, controlled access
Full administrative oversight
Risk eliminated
No safeguards
Incomplete/missing
Manual and difficult
Email chains get messy
Attachments and forwards
No facility-wide control
Hundreds of thousands
Join the growing number of Australian healthcare facilities protecting patient information with Weva.
Talk to our enterprise team today:
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