Setting Up Your Weva Account

How to Create a Weva Patient Account via Email:

1. Visit www.weva.ai and click “Get Started”

2. Click “Create an account”

3. Select Your Role: On the “Help us understand how you use Weva” page, select Patient.

4. Choose Email Signup: On the “Create an Account” page, click Continue with Email.

5. Enter Your Information:

⋅Email: Enter the email address you'd like to use. (Note: Temporary or disposable emails are not allowed, and the email shouldn’t already be associated with an existing Weva account.)

⋅Phone Number: Enter your mobile phone number.

⋅Password: Create a password, ensuring it meets the listed requirements. Then, re-enter it in the Confirm Password field.

6. Create Account: Click Create Account to proceed. If this email or phone number is already registered, select Log In instead.

7. Verify Your Email and Phone Number:

⋅Email Verification: Check your inbox for a One-Time Password (OTP) and enter it to confirm your email.

⋅Phone Verification: Enter the OTP sent to your mobile phone to verify your number.
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How to Create a Weva Patient Account via Google:

1. Visit www.weva.ai and click “Get Started”

2. Click “Create an account”

3. Select Your Role: Choose Patient on the “Help us understand how you use Weva” page.

4. Choose Google Signup: On the “Create an Account” page, select Continue with Google.

5. Select Your Google Account: Choose the Google email you wish to use for your Weva account.

6. Enter Phone Number: Provide the mobile phone number you'd like to associate with your Weva account.

7. Complete Signup:

⋅Verify Email: Enter the OTP sent to your Google email to confirm your address.

⋅Verify Phone: Enter the OTP sent to your mobile phone to confirm your number and finish the signup.

How to Create a Weva Patient Account via Microsoft:

1. Visit www.wev.ai and click “Get Started”

2. Click “Create an account”

3. Select Your Role: Choose Patient on the “Help us understand how you use Weva” page.

4. Choose Microsoft Signup: Select Continue with Microsoft on the “Create an Account” page.

5. Select Your Microsoft Account: Pick the Microsoft account you wish to use for your Weva signup.

6. Enter Phone Number: Provide the mobile phone number you want associated with your Weva account.

7. Complete Signup:

⋅Verify Email: Enter the OTP sent to your Microsoft email to confirm your address.

⋅Verify Phone: Enter the OTP sent to your mobile phone to finalize the signup process.

Logging into Your Weva Account:

1. Go to www.weva.ai and click Login

2. Choose Your Login Method:

⋅If you signed up with Google: Click Continue with Google.

⋅If you signed up with Microsoft: Click Continue with Microsoft.

⋅If you signed up with Email: Click Continue with Email.

3. Complete Your Details (First Time Only):On your first login, you’ll be prompted to complete your details in the Progressive Dashboard.

4. Access Your Dashboard:

⋅You can access your Weva Dashboard any time by clicking the WEVA logo at the top left of screen.

⋅Once your details are complete, your tasks in the Progressive Dashboard will become active.

Diagnoses, procedures and allergies once entered cannot be edited but can be deleted or archived if made in error.·      

⋅Click the three dot icon at the right hand end of the diagnosis , procedures and allergies section.

⋅Select delete   

⋅Enter the reason for deletion

⋅Diagnosis will be archived with the reason for deletion attached

How to Add Diagnoses to Your Weva Record:

1. From Your Dashboard:
⋅Go to the Diagnosis module in your dashboard.

⋅Click the green plus icon in the top-right corner.

⋅The Diagnosis bot will open, where you can enter your diagnosis and follow the prompts.

2. From Your Medical Records:

⋅Click the nine dots icon in the top-right corner of the page.

⋅Select Diagnosis from the available modules.

⋅Click the green plus icon in the top-right corner.

⋅Follow the prompts in the Diagnosis bot to add your diagnosis.

1. From Your Dashboard:

⋅Go to the Procedure module in your dashboard.

⋅Click the green plus icon in the top-right corner.

⋅The Procedure bot will open. Enter your procedure and follow the prompts.

2. From Your Medical Records:

⋅Click the nine dots icon in the top-right corner of the page.

⋅Select Procedure from the available modules.

⋅Click the green plus icon in the top-right corner.

⋅Follow the prompts in the Procedure bot to add your procedure.

1. Go to the Diagnosis Module:

⋅Find the diagnosis you want to delete.

2. Select the Diagnosis:

⋅Click the three dots at the end of the diagnosis row.

3. Check the Verification Status:

⋅If the diagnosis has NOT been verified or updated by you or your team, you can delete it, and it will be removed from your record.

⋅If the diagnosis has been verified or updated by you or your team, it can only be archived and will be moved to the archived section, where it can still be viewed.

4. If You have Verified or Updated the Record:

⋅If you are the only one who has verified or updated the record, you can deverify it, which will allow you to delete the diagnosis.

1. From Your Dashboard:

⋅Go to the Allergies module in your dashboard.

⋅Click the green plus icon in the top-right corner.

⋅The Allergies bot will open. Enter your allergies and follow the prompts.

2. From Your Medical Records:

⋅Click the nine dots icon in the top-right corner of the page.

⋅Select Allergies from the available modules.

⋅Click the green plus icon to open the Allergies bot.

⋅Enter your allergies and follow the prompts.

1. Go to the My Uploads Module:

⋅Access the My Uploads module from the nine dots icon in the top-right corner or from the Dashboard.

2. Upload Your File:

⋅Click the “+ Upload” icon in the top-right corner.

⋅Drag and drop or select the file from your device to upload. (Note: There are file size limits and type restrictions. Accepted formats: jpeg, png, jpg, pdf.)

3. Label and Categorize Your File:

⋅Label your file.

⋅Select a category from the available options.

⋅Optionally, add a tag if needed.

4. Complete the Upload:

⋅Click Upload to add the file to your Weva record.

5. Share Your File:

⋅Once uploaded, you can share the file with anyone on Weva.

1. Share Your Entire Weva Record with Your Practitioner:

⋅Invite your practitioner to join your team.

⋅Your practitioner will have access to your entire record, except for hidden items.

⋅If you hide diagnoses after they’ve viewed your record, they will still see them for medico-legal purposes until you remove them from your team.

2. Share Specific Information with Family or Friends:

⋅Go to the relevant module (e.g., Diagnosis, Procedure, Symptoms & Findings, Allergies, Vaccinations, Uploads, or Medications).

⋅Select the items you want to share.

⋅Click the Share button in the top-right corner.

⋅Search for your family member or friend by email, phone number, or name.

       ⋅ If they’re on Weva, select them from the list.

      ⋅ If they’re not on Weva, invite them by entering their contact details, and they will receive an invitation.

⋅Once they accept the invitation, they can create an account or log in to Weva to view the information you have shared.

1. Access the Medications Module:

⋅From your Dashboard, navigate to the Medications module, or click the nine-dot icon in the top-right corner and select Medications.

2. Adding Medications:

When the medication pop-up opens:

⋅Select TGA (for prescription, vitamins, and non-prescription items).

⋅Search for the medication you want to add using the search bar.

⋅Choose the medication from the list (either current or past prescriptions).

⋅Enter the quantity (e.g., “one tablet”).

⋅Select the frequency from the dropdown menu, or choose Other to enter custom instructions.

⋅Add the commencement date. If it's ongoing, click the “Ongoing” button.

⋅If you’ve stopped the medication, enter the end date.

⋅Optionally, add a note for additional details.

⋅Click Add to save the medication to your Weva record.

3. Adding Australian Medications on the Pharmaceutical Benefits Scheme (PBS):

When the medication pop-up opens:

⋅Select PBS if your medication is included in the Pharmaceutical Benefits Scheme. It will appear in the search results.

⋅Search for the medication you want to add using the search bar.

⋅Choose the medication from the list (either current or past prescriptions).

⋅Enter the quantity (e.g., “one tablet”).

⋅Select the frequency from the dropdown menu, or choose Other to enter custom instructions.

⋅Add the commencement date. If it's ongoing, click the “Ongoing” button.

⋅If you’ve stopped the medication, enter the end date.

⋅Optionally, add a note for any additional information.

⋅Click Add to save the medication to your Weva record.

1. From Your Dashboard:

⋅Go to the Connections module in your dashboard.

⋅Click the green plus icon in the Family Members section.

⋅Search for your family member by email, phone number, or name.

⋅If they’re already on Weva, select them and choose the relationship.

⋅If they’re not on Weva, invite them by entering their email or phone number. They’ll receive an invitation to join.

⋅Your family member will appear in your family history tree while their invitation is pending.

⋅Once they accept, their non-hidden diagnoses and procedures will be visible to you and your team.

2. From the Family Tree:

⋅Click the nine dots icon in the top-right corner of your Weva record.

⋅Select Family History from the available modules.

⋅Click Tree View to view your family history.

⋅Click the plus icon at the bottom corner of your icon to add a family member.

⋅Start by adding spouse, ex-spouse, or parent of children (if known), then add any children or parents.

⋅Search for your family member by email, phone number, or name.

⋅If they’re already on Weva, select them and choose the relationship.

⋅If not, invite them by entering their contact details and send the invitation.

⋅They will appear in your family history tree once invited, and their details will be visible once they accept.

1. From Your Dashboard:

⋅Go to the Biometric module in your dashboard.

⋅Click the green plus icon in the top-right corner.

⋅The biometric pop-up will open. Enter your biometric data in the form and click Add to save.

2. From the Biometric Module:

⋅Click the nine dots icon in the top-right corner of the page.

⋅Select Biometrics from the available modules.

⋅Click the green plus icon to open the biometric section.

⋅Enter your biometric data and click Add to save.

1. From Your Dashboard:

⋅Go to the Symptoms/Findings module in your dashboard.

⋅Click the green plus icon in the top-right corner.

⋅The Symptoms/Findings bot will open. Enter your symptoms/findings and follow the prompts.

2. From Your Medical Records:

⋅Click the nine dots icon in the top-right corner of the page.

⋅Select Symptoms/Findings from the available modules.

⋅Click the green plus icon in the top-right corner to open the Symptoms/Findings bot.

⋅Follow the prompts to add your symptoms/findings.

1. Go to the Social History Page:

⋅Access the Social History section in Weva.

2. Open the Social History Bot:

⋅Click the green plus icon to start.

3. Answer the Survey:

⋅The Social History Survey Chatbot will open. Follow the prompts and answer the questions.

4. Update as Needed:

⋅You can take the survey multiple times as your social situation changes.

1. Access the Progressive Dashboard:

⋅Go to your Progressive Dashboard, where surveys assigned to you are listed.

2. Start the Survey:

⋅Click the yellow start button next to the Cardiovascular History Survey.

3. Complete the Survey:

⋅The Cardiovascular History Survey Chatbot will open. Follow the prompts and answer the questions.

⋅If needed, you can type “go back” to return to a previous question or section.

4. Make Corrections:

⋅If you make an error, you can correct it after completing the survey.

5. Automatic Updates:

⋅Once finished, your responses will automatically update your diagnoses and findings.

6. Survey Completion:

⋅The survey will be removed from your Progressive Dashboard once completed.

1. Access the Progressive Dashboard:

⋅Go to your Progressive Dashboard, where your assigned surveys are listed.

2. Start the Survey:

⋅Click the yellow start button next to the Non-Cardiovascular History Survey.

3. Complete the Survey:

⋅The Non-Cardiovascular History Survey Chatbot will open. Simply follow the prompts and answer the questions.

⋅If you need to, you can type “go back” to return to the previous section or question.

4. Make Corrections:

⋅If you make an error, you can correct it after completing the survey.

5. Automatic Updates:

⋅Once completed, your responses will automatically update your diagnoses and findings.

6. Survey Completion:

⋅The survey will be removed from your Progressive Dashboard once finished.

You can easily customise your dashboard to focus on what matters most by adding, removing, or rearranging modules.Selecting the Modules to Display

1. Go to your Dashboard.

2. Click the Configure button in the top-right corner.

3. Choose the modules you want to add or remove.

4 .Your dashboard will automatically update to reflect your changes.

Reordering Modules

1. Click and hold a module.

2. Drag it to your preferred location.

3. When you return to your dashboard, the modules will be displayed in the new order.

To go back to the previous questions or section enter “go back”.

This will take you back to the previous question or section depending on your previous responses.

Your practitioner may make referrals for testing or to see other practitioners.

You can view these Referrals in the Dashboard in the Referrals Module.

You will be able to mark these as complete once you have attended to each one.